Insurance tips

As the year gets started, don't forget to protect your PTA by purchasing insurance coverage. TX PTA recommends a trusted preferred provider, AIM Insurance.  For more information visit txpta.org/pta-insurance or contact AIM Insurance at aim@aim-companies.com or 1-800-876-4044.

Texas PTA offers great information and support, and recently shared these additional tips to make sure you're covered in all the right ways.

Does your account with AIM Insurance contain the correct information?

Some accounts have residential addresses as the account address. Make sure to always provide your school's physical address or your PTA's mailing address on all of your accounts.

Are you appropriately covered?

Take a moment to assess your needs. Has your student enrollment increased? Have you made purchases of equipment or supplies for your PTA? Are you doing more fundraising events this year? Now is the perfect time to make sure your coverage works for your PTA.

Are you planning a big gift to the school this year?

We all know that PTAs raise money to purchase items to give to the school. To decrease your liability, AIM recommends that the PTA not purchase any merchandise to give to the school directly. Instead, a better choice would be for the PTA to “gift” the money to the school and allow the school to purchase the items that your PTA wishes to donate. Prepare a "gifting letter" that outlines the terms of the donation. If your PTA chooses to gift an item or property directly to the school, AIM recommends getting the school to sign a Hold

Harmless Agreement for the property that is donated. The Hold Harmless Agreement says that the school will hold your PTA “harmless” for any maintenance or accidents of the donated property.

Do you need Social Media Coverage?

Social Media Liability Coverage is a supplement to your General Liability policy. This coverage is designed to protect you from liability in the event you accidentally misuse or disclose information on your website or other social media site. This includes misuse of the logo, copyright, pictures, confidential information and other misrepresentations or misappropriations.

Do you have proof of insurance for your Vendors?

Prior to bringing in a vendor or contractor, you should ask for a copy of their Certificate of Insurance. A Certificate of Insurance should only come from the insurance company where the vendor does his/her business. Make sure

that there is a current date on the Certificate, as that will be your proof that the vendor has followed prudent business practice and has kept his/her insurance active. Your general liability policy does not insure such vendors, but it does cover claims for attendees who get hurt from a vendor’s services